Financial Administration Specialist, Indiana University, United States (2024)

The Office of the Executive Vice President for Finance and Administration is responsible for most business functions of the university. We develop and deliver financial expertise campus-wide, using best business practices, strong governance, timeliness, and accuracy. Our key initiatives focus on student affordability and access.

This role will be embedded within the Office of the Vice President for International Affairs(OVPIA) (IU Global).

The Vice President for International Affairs and the teams of staff in OVPIA offices are the stewards of international activity across all campuses of Indiana University. We provide strategic leadership and advocacy for all international programs and projects and coordinate the resources necessary to sustain their growth. Our goal is to enable as many students, faculty, and staff as possible to pursue international and intercultural knowledge and experiences and to become engaged global citizens.

Learn how OVPIA provides leadership and support for IU's international efforts.

Department-Specific Responsibilities

• Review, approve and manage a proportionally high volume of foreign supplier/foreign currency purchase orders (POs) and international travel/international credit card transaction expense reports.
• Formulate and manage business practices with Indiana University (IU) Bursar and Financial Aid to process and track student fees and scholarships/fellowships related to international mobility of both incoming and outgoing students.
• Plan budgets and establish business practices that are designed to mitigate typical risks of international higher education activities -- risks such as currency fluctuation, hiring/employment overseas, and compliance with U.S. and foreign tax regulations.
• Interface between non-financial employees of affiliated foreign entities and foreign tax/accounting professionals.
• Provide functional advice and training to non-financial colleagues at IU and overseas on financial management and IU best practices.
• Assist executives and program management leaders on IU and foreign entity compliance issues, contract review, and human resource activities, with emphasis on how those activities impact sound and timely financial management.
• Manage annual audit process and tax reporting for affiliated foreign entities.

General Responsibilities

• Use knowledge and application of accepted procedures and standards.
• Manage the daily and long-term financial and administrative operations of IU Global.
• Formulate policies and guidelines for IU Global.
• Control all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manage general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develop, plan, and implement special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
• Prepare operating and project budget drafts, regularly explain financial concepts to non-financial employees.
• Monitor budgets and reports any significant deviations from approved budgets.
• May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification.
• May provide functional advice or training to lower-level staff.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field.

Preferred

• Master's degree.

WORK EXPERIENCE

Required

• 5 years of relevant experience.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Possesses a high degree of initiative.
• Ability to influence internal and/or external constituents.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Demonstrates experience solving problems with independent thought.
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
• Demonstrates ability to interpret and apply concepts and policies to daily work functions.
• Knowledge of various fund accounts.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to interpret financial documents from an accounting, policy, and practice perspective.

Preferred

• Experience studying or working overseas or within an international/intercultural organization in the United States.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Ferguson International Center

Bloomington, Indiana

This is an in-person position. Following successful completion of training, this position is eligible for remote work or to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

$75,000 - $80,000 annually.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Advanced

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

Thisposting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of thePosted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.See Indiana University’s Notice of Non-Discrimination here which includes contact information .

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, isavailable online . You may also request a physical copy by emailing IU Public Safety at [emailprotected] or by visiting IUPD.

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